If your company handles sensitive information regarding employees and customers or confidential documents on business accounts or deals it is essential to limit access to these files from view. Even when your employees are well-trained and dependable, a tiny error could have devastating consequences. Here are four strategies to help you limit access to documents on electronic devices to avoid a security breach.
Using two-factor or multi-factor authentication protocols to gain access https://vdr-soft.net to data is a reliable method of stopping attackers from accessing protected files. The extra layer of security protects users from the possibility of using stolen usernames and passwords to access confidential information. It also assists in complying with laws such as GDPR and HIPAA.
An eSignature requirement is another popular solution for companies that want to keep those who don’t have permission out of private files. This allows businesses to confirm an individual’s identity prior to giving them access to confidential information. It also provides the best security for documents, as any modifications can be detected.
Security enhancements can be achieved through custom permissions that permit managers to control how sensitive files are printed or opened. They can also control how they are copied, edited and printed. Restrictions can be placed on the kind of changes a file can undergo too, like altering text or designs. These documents can also be equipped with an examine trail added to them, allowing administrators to keep track of activity and find any changes that are not authorized.
It’s also important to ensure that everyone in the office is aware of the importance of keeping data safe, both paper and digital files. This can be accomplished by applying the “clean desk policy” which ensures that all documents and documents are locked away or password protected when an employee leaves their desk and all devices, regardless of whether it’s a laptop, desktop computer or smartphone, are cleared of any personal information prior to when they are shut down or destroyed.